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 Overview |
Fleet Manager is a software package intended to maximize the benefits of Vehicle Rental business operation by providing accurate and optimum information at any given point of time, instantaneously.
The multi-user & multi-location features allow all transactions to be real time. Windows Graphical Interface and strong backend database support makes it user friendly and reliable. Multiple levels of security ensure data integrity. Best industry practices are used to make the system easiest to learn and use. User selectable Themes provide a pleasant and aesthetic touch to the appearance of screen interfaces. |
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| Functionality |
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 Multi Locations |
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| Multi Currency |
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Reservation |
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| Start booking reservations from customers quickly by phone, fax and email
. Automobile rental operators can now take full advantage of the any time Vehicle Status Enquiry at the time of reservation itself. |
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Agreement |
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| Agreements can be made either directly or by converting Reservations. Fleet Manager supports optional System Generated or User Assigned Rental Agreement Numbers. The system also supports real-time vehicle availability, unlimited vehicle replacement during the contract period, unlimited additional drivers and unlimited user-defined rate types (Hourly, Daily/ 5days /
Weekly/10days/Monthly,Trip etc.) |
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Invoices & Receipts |
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| Partial (Cyclical) / Full invoices can be generated with any number of additional charges/deductions. Receipts can be made with
Multiple Payment Types / Multiple Currencies. System provides the option to clear the receipts/payments against an invoice and to write-off nominal balances if any. |
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Quotations |
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| Quotations can be generated for different models with different Rate Types. User can define different terms and conditions for different quotations. |
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Leasing |
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| Vehicles can be leased for any specified period.
Automatic generation of installment schedule and invoice is possible. During lease period temporary exchange of vehicle is possible. |
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Borrowing Vehicles |
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| Facilities to Borrow vehicles from other parties and hire it out to customers.
The system keeps separate identity for Borrowed vehicles. Multiple invoices can be generated against one contract.
Local Purchase Order can also be created for borrowing a vehicle. |
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Service & Maintenance |
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| The system supports User definable Service Calendar and keeps track of the service history of vehicles.
Garage Inward can be made direct or against a service calendar entry.
The system also provides the facility to keep track of vehicle’s accident history, Insurance
Claims, Traffic Violations and Case details. |
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Dynamic Data Retrieval |
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| Data Filter Center is the ultimate facility for the user to filter / sort / locate / print the desired record or group of records.
Customized queries for data retrieval can be saved for repeated use.
The system also gives the Facility to show / hide completed transactions in lists. |
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User Definable Customizations |
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Business Rules of the Company
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Application Control Parameters
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Re-usable constants to enforce data integrity
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Extra hour break up for billing
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Printing of Company details on documents such as Quotations, Invoices, etc. can be on:
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Customer specific report names
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Header & Footer text for Quotation, Invoice, Leasing,
Sales confirmation etc.
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User selectable Themes for pleasant and aesthetic touch
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Reservation
