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As business grows, Capturing, Storing and Sharing corporate knowledge is vital to the
success of today’s business. Electronic Document Management System (EDMS) is the best
solution for managing information more efficiently, accurately, and cost-effectively in this
situation..
EDMS is the process of electronically maintaining documents from
EDMS Systems use
- Optical Character Recognition technology to convert paper
documents to electronic or digital form
- Database systems and Document Repositories to organize and maintain
the digitally archived documents
- Search capabilities to quickly locate any document needed, thus
simplifying information flow across the organization
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1. EDMS Feature List:
• Upload File through Web Interface
• Scanned documents are Searchable and can be Indexed (OCR Technology)
• Create Folders to group documents
• Edit document and folder properties online
• Detailed information on uploaded documents
• Expiration date for documents
• Workflow for approval of document upload
• Users are notified about new documents via mail
• Download documents or view them online within your browser
• Control access via detailed ACLs (Access Control Lists)
• User and Group management
• User can choose theme on login
• Powerful search engine
• Template system
• Intuitive user interface
• Works with every Browser
• Version control and audit trail
• Supports multiple databases
2. Advanced Features
• Personalized dashboard that allows users to view subscriptions, pending documents
and checked-out documents
• Facility to encrypt/decrypt documents
• Inbuilt version control system, which support various features like Check In, Check
Out, View History, View Available Versions and View Latest version
• Facility for indexing and searching standard document formats like (MS Office, PDF)
in its repository
• Provides full text search for searching across the content of documents (Includes
Word Search, phrase search and wildcard search)
• Access Control configurable at user / group level
• Comprehensive backup and restore mechanism with which the various data
components (like the database, documentsand indices) can be backed up as
well as restored easily and effectively
3. Technology
• EDMS is developed in Java/JSP / STRUTS
• Compatible with standard relational database management system such as
Oracle, DB2, SQL Sever etc.
• Can be deployed on any platform including-Windows/Unix/Linux/Mac
• Scalable depending on number of users
• Customizable depending on user requirements
• Built on Model-View-Controller (MVC) architecture
EDMS improves organizational effectiveness by providing companies with greater
ability to manage their unstructured information. It also enhances an organization’s
ability to leverage information stores by allowing enterprise wide access for thousands
of users. Provides tight security, ensuring that only people authorized to review or edit a
document have access to it.
EDMS is a fully Browser based system developed in Java and needs no client
component for implementation, when deployed either in the Intranet or over the
Internet.
4. Sample Screens
Click on thumbnails to enlarge
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